Create Event

There are three methods to create an event.

(1) First you can find the Add a new Event button on the main menu.

(2) You can also click on the Add a new Event button at the top right side of the Events module.

(3) Lastly, you can click on the number of any day in the month calendar to launch a form to enter an event for that date. Using this method, the form will be pre-filled with this date.

The Blank Form

Upon navigation to the Events module, Ascribe will display your organization's event calendar for the current month.

Parts of the Form

Event Name

Enter the name of the event in the field provided. This even name will be used to publicize this event in all the areas which you use Ascribe to publish events (e.g., in the Ascribe start page, on the monthly calendar, in an events calendar published on your Ascribe-powered website, etc.).

Start and End

Below the event name field, you can set the start and end of your event. By default, the event will be set to an all day long event.

To edit either the start or end date of the event, simply click inside the field to display a calendar to select a date.

To set a start time for the event, first uncheck the All Day checkbox. The start and end time fields will be revealed. Click on the second field from the left to set the start time. You may use the dropdown revealed for you of various times or type in your own start time.

To set an end time, click on the third field from the left. You may use the dropdown revealed for you of various times based on the duration of the event or type in your own end time.

Publish

To publish this event, check the Publish this event checkbox.

Checking the Publish this event checkbox will reveal the following section.

You may set the start and end dates for when this event should be publicized. If the start date is in the future, the event will be scheduled for publication on that date. If you also set the end date, then Ascribe will know after which date to hide this event. You may enter a short description of the event under Teaser Text. Setting the Target Audience will limit which group of people you wish to be allowed to view this event.

Event Type and Attendance Settings

On the right side of the form, the following settings box is displayed.

Click on the dropdown field under Event Type to select one of the event types that have previously been set up in the Event Type module.

By default, Ascribe lets you mark whether someone has attended an event or not. Checking the Track Registrations checkbox lets you set a person's attendance to one of the following options: Registered, Attended, Walk In, Canceled, and No Show. The following widget will also now display on the right side of the event when you view it.

If you check Check-In Required, then the Ascribe will let you mark the check-in and check-out times for an attendee when you record attendance.

Checking the Attendance Taking By Group checkbox will allow you to enable group leaders to mark attendance to an event for the members of his/her group.

Event Description

Using the rich text editor, enter the description of this event. The rich text editor allows you to format text, create links and add photos. However, currently the rich text editor only works in the Firefox and Internet Explorer browsers.

Head Counts

At the bottom of the form, you can set four different head count attendance statistics. If you manually take certain counts in an event, you can enter them here. If any of the names of these head counts do not match the use in your organization, it is easy to change the text labels of these head counts.

Create the Event

Once you have finished, setting up the details of your event, don't forget to click the Add a new Event button at the top or bottom of the form to actually save the event.